2024 April Release

The Fabasoft Cloud ClientPermanent link for this heading

The native Fabasoft Cloud Client provides following advantages:

  • Edit documents directly via your web browser
  • Import documents with drag and drop
  • Synchronize documents with the file system

The installation can be started via the web browser state in the top bar of the web client. More information can be found in the white paper “Fabasoft Cloud Client: new window”. : new window

OverviewPermanent link for this heading

By clicking on the notification icon of the Fabasoft Cloud Client the list of recently used documents is opened.

  • Header
    If you work with multiple data locations or installations, you can switch between them via the header. By clicking on the question mark, the support dialog is opened. Via the gear icon, you can access the options.
    Note: If you are working with test systems and different users, a large number of entries that are no longer required may accumulate. To delete entries that are no longer used, you can select the desired entries under “More” > “Manage” and delete them.
  • Footer
    In the footer, you can initially start synchronizing or the current state of the synchronization is shown. By clicking on the synchronization state, you can pause the synchronization.
  • Document overview
    The open, recently edited, renamed, downloaded or uploaded documents are displayed chronologically. If an error occurs when synchronizing, the affected file is shown with a red background.
    Via the context menu of the respective document you can
    • view the document in the Windows Explorer (if it is synchronized),
    • view the document in the web client or
    • copy a link to the document into the clipboard.

In the “About” dialog it is shown whether the Fabasoft Cloud Client is current (green check mark). If this is not the case, you can start the update directly.

SynchronizationPermanent link for this heading

The Cloud Folder allows you to synchronize folder structures with the file system.

The Fabasoft Cloud Folder offers two types of synchronization:

  • Entire Home
    When you synchronize your entire home, navigating through the folder structure in the file system automatically synchronizes the contents of the current folder.
  • Dedicated Synchronized Folder
    If you use a dedicated synchronized folder, the entire contained folder hierarchy is synchronized to the file system by default.

Note: The Cloud Folder supports local NTFS 3.1 file systems on Microsoft Windows, and local HFS+ or APFS file systems on Apple macOS. Each Cloud Folder is assigned to one user and one device only. Hence, several users cannot synchronize into the same Cloud Folder, and one user cannot synchronize from several devices into the same Cloud Folder. The Cloud Folder is not supported on Microsoft Windows server operating systems.

Using the Synchronization for the First TimePermanent link for this heading

Depending on the organization settings, you can decide whether you want to synchronize your entire “Home” or just one dedicated folder with the file system.

To activate the dedicated synchronized folder, proceed as follows:

  1. Click the account menu (your user name) and then “Advanced Settings” > “Synchronization”.
  2. Click the “Enable Synchronized Folder” button.
  3. Click the “Enable” button. All previously synchronized data is removed from your devices.
  4. Click “Close”.

The dedicated synchronized folder is automatically stored on “Home”.

Note: Deactivating the dedicated synchronized folder works in the same way (“Disable Synchronized Folder” button).

Start Synchronization

On the notification icon in the task bar, execute the “Open Cloud Folder” context menu command.

  • If you synchronize “Home”, the top level is synchronized to the file system. When you navigate in a folder, the contents of this folder are synchronized (at the first level). You can also synchronize entire folder hierarchies (see next chapter).
  • If you use a dedicated synchronized folder, the entire folder hierarchy is synchronized to the file system by default.
  • The successful synchronization is visualized by a green checkmark.

Now you can edit the files and folders either in the web client or in the file system.

Selecting Folders and Documents for SynchronizingPermanent link for this heading

You can select folders and documents for synchronization as follows:

  • If you synchronize “Home”, the contents of the current folder are automatically synchronized and kept synchronized as you navigate through the folder structure.
    Note: If you use a dedicated synchronized folder, the entire folder hierarchy is synchronized to the file system by default.
  • To synchronize an entire folder hierarchy and keep it synchronized, you can use the “Cloud Folder” > “Keep Folder Up to Date” context menu command for folders.
  • Synchronized folders can be excluded from synchronization using the “Cloud Folder” > “Remove Local Files” context menu command. Thereby the local files of the entire folder hierarchy will be deleted. This has no effect on the corresponding objects in the Fabasoft Cloud.

Note:

  • Synchronization takes place automatically in the background, but can be deactivated via the options dialog of the notification icon ("General” tab > “Cloud Folder” > Offline field).
  • If you no longer need synchronization, you can remove the Cloud Folder from the file system using the “Delete Folder” button in the options dialog of the notification icon.
  • Synchronization can also be started in the web client. To do so, navigate to the desired Teamroom or folder and carry out the “Synchronize” action. The action is only available if the Teamroom or folder is stored in a hierarchy starting from your “Home”.
    If you use a dedicated synchronized folder, the Teamroom will be stored in the dedicated folder, too.

Symbols for Visualizing the StatusPermanent link for this heading

Notification Symbol

The notification icon displays status information about the synchronization (e.g. paused). When using multiple Cloud Folders, the status refers to the currently selected Cloud Folder.  

File System

Following symbols visualize the synchronization status in the file system:

  • Not synchronized
    Not synchronized folders are displayed without any special visualization.
  • Synchronized
    Synchronized folders and documents are marked with a green check mark.
  • Keep folder up to date
    Folders in which the entire hierarchy should be synchronized are represented with a blue border.
  • Modified
    The element has been modified locally or a synchronization process is currently carried out.
  • Error
    If an error occurred, the context menu provides corresponding commands under “Resolve Error”.
    In order that changes and errors can be easily identified, they are displayed over the entire hierarchy.

Context Menu of the Notification SymbolPermanent link for this heading

In the context menu of the Fabasoft Cloud notification symbol following commands that are relevant for the Cloud Folder are available:

  • Open Cloud Folder
    Opens the folder in the local file system that was created for synchronizing.
  • Synchronize
    Starts the synchronization process manually.

Note: If you work with different cloud installations, you can also choose the system that should be synchronized in the context menu.

Context Menu of the Cloud FolderPermanent link for this heading

In the context menu of synchronized elements, the following commands are available under “Cloud Folder”:

  • Show in Cloud Web Client
    The web client is opened and the element is selected.
  • Show Properties in Cloud Web Client
    Opens the properties of the element in the web client.
  • Copy Link
    Copies the link to the respective object to the clipboard.
  • Keep Folder Up to Date
    The entire folder hierarchy is synchronized and is kept synchronized.
  • Remove Local Files
    The local files are removed. This has no effect on the corresponding elements in the Fabasoft Cloud.
    If a folder contains unsynchronized documents, an error will be displayed. When you execute the context menu command again, the unsynchronized documents are removed and a backup is stored in \Users\<user>\Documents\My Recovered Documents.
    Note: If you want to cancel the download of a too large file, you can execute this context menu command on the parent folder.

Resolving a ConflictPermanent link for this heading

If a document has been changed in the web client and file system simultaneously, this is detected during synchronization. For visualization, a yellow call sign is displayed on the notification icon and in the web client on the document.

To resolve the conflict via the file system, proceed as follows:

  1. Click the notification icon.
  2. Click “Resolve Conflict” for the corresponding document.
  3. In the following dialog, you can choose whether you want to continue using the current version or the last version before the conflict. The content of the discarded version is still accessible via time travel and can be taken over manually, if necessary.

Alternatively, you can execute the “Resolve Conflict” context menu command in the web client. If you edit the document using the web client, the conflict dialog opens automatically.

Error HandlingPermanent link for this heading

If an error occurred, the context menu provides corresponding commands under “Resolve Error”. In order that errors can be easily identified, they are displayed over the entire hierarchy.

LAN SynchronizationPermanent link for this heading

By default, synchronization is carried out over the internet with the Fabasoft Cloud. Depending on your amount of data and your internet access, this may take some time.

Use LAN synchronization to achieve a significant reduction in the required internet bandwidth and a significantly increased synchronization speed. When data in the Fabasoft Cloud has changed, all Cloud Folders in the local network are contacted first, whether the changed data is already available locally. If this is the case, the data is synchronized over the LAN and not over the internet. Security is ensured in both cases by encryption.

To be able to use the LAN synchronization, you have to enable it:

  1. Click the account menu (your user name) and then click “Advanced Settings” > “Fabasoft Cloud Client”.
  2. Enable the Allow LAN Synchronization option.
  3. If necessary, define trusted networks for LAN synchronization.
    If no network is configured, LAN synchronization is possible on Microsoft Windows in all private networks and on Apple macOS in all networks.
    If one or more networks are configured, LAN synchronization is only enabled in these networks (connection to the Fabasoft Cloud must be possible). Define one IPv4 address or IPv4 address range per line (in CIDR notation, e.g. 198.51.100.0/24).
  4. Click “Next”.

Note:

  • The clients must be connected to both, the LAN (same subnetwork) and the Fabasoft Cloud.
  • The communication uses the TCP port 17096 and the IP multicast address 224.0.0.202 or ff02::1 (local subnetwork). If necessary, appropriate settings must be made in the firewall. If you are encountering problems with LAN synchronization, please contact your network administrator with this information.
    In the Windows firewall, for example, two inbound rules can be defined (one for the TCP protocol and one for the UDP protocol):
    • Program:
      C:\Program Files\Fabasoft\Cloud\x64\FabasoftCloudUI.exe (Fabasoft Cloud Enterprise Client)
      C:\Users\<username>\AppData\Local\Fabasoft\x64\FabasoftCloudUI.exe (Fabasoft Cloud Client)
    • Local address, remote address, local port, remote port, authorized users, authorized computers: any
    • Protocol: TCP or UDP

Synchronization ExceptionsPermanent link for this heading

Excluded Files

To avoid the temporary files from third-party products are uploaded, there are following synchronization exceptions:

  • Hidden files.
  • Files that start with ~WRD, ~WRL, ps or ppt, followed by at least one decimal or hexadecimal (upper case) digit and followed by .tmp (uppercase and/or lowercase).
  • Files that start with ~, followed by an arbitrary string and followed by .idlk.
  • Files that start with Acr, followed by an arbitrary string and followed by .tmp.
  • Files that start with a least one decimal or hexadecimal (uppercase) digit and followed by .tmp (uppercase and/or lowercase).
  • Files that consist solely of digits (decimal or hexadecimal digits in capital letters). However, files beginning with “000” followed by any number of decimal digits are excluded from this rule.
  • Files that start with aa, followed by a lower case character, followed by five digits and optionally followed by a string that also matches the previously stated rule.
  • Files that start with Icon follow by a “carriage return” (only Apple macOS).

Note:

  • The PDF representation for “Search” is not displayed.
  • Folders with more than 10000 objects cannot be synchronized. A corresponding error is displayed.

Additional file information

Additional file information is not synchronized and will be lost. However, Apple macOS file tags are synchronized.

Configuration in the Web ClientPermanent link for this heading

Which objects are synchronized on which devices can also be seen in the web client.

  1. Open the web client.
  2. Click the account menu (your user name) and then click “Advanced Settings” > “Synchronization”.
  3. One line is displayed for each device on which you keep objects up to date. Click on the magnifying glass symbol to see the details.
    Note: You can delete all settings using the "Remove Synchronization Settings" button.
    • Device
      Shows the ID of the respective device.
    • Included Objects
      Shows the folders that are to be kept up to date.
      Note: If a folder is kept up to date, all subordinate objects are automatically synchronized.
    • Excluded Objects
      Shows folders that are not synchronized even if they are in a folder kept up to date.
  4. Click “Close”.

Integration in Microsoft WordPermanent link for this heading

The integration is available for Microsoft Word, Microsoft Word for the web, and Microsoft Word for Mac and gives you the following options.

Microsoft WordPermanent link for this heading

When using Microsoft Word on Microsoft Windows, the following functionality is available.

Buttons

You can perform actions in the Fabasoft Cloud directly from Microsoft Word. The “Fabasoft Cloud” tab offers the corresponding actions depending on the context.

Microsoft Word: "Fabasoft Cloud" tab

  • Open
    You can select the document in the Fabasoft Cloud and open it in Microsoft Word.
  • Upload
    If the current document was not opened via the Fabasoft Cloud, it can be uploaded to the Fabasoft Cloud. You can select a location in the Fabasoft Cloud and continue processing directly without having to close the document.
  • Register
    If the current document was not opened via the Fabasoft Cloud, it can be registered in the Fabasoft Cloud. You can select the registration type (e.g. digital asset) and a location in the Fabasoft Cloud and continue processing directly without having to close the document.
  • Copy Link
    You can put a link to the document in the Fabasoft Cloud in the clipboard.
  • Create Public Link
    You can create a public link to the document. Users can access public links without logging in to the Fabasoft Cloud.
  • Send Link
    You can create an e-mail draft with a link to the document in the Fabasoft Cloud.
  • Rename
    You can change the name of the document in the Fabasoft Cloud.
  • Release Version
    You can create a version of the document in the Fabasoft Cloud and provide it as a release.
    Note: Unsaved changes are saved automatically before the version is created.
  • Properties
    You can edit the properties of the document in the Fabasoft Cloud.
  • Show in Web
    Shows the document in the web client.
  • Insert Text
    Note: For more information on text modules, see chapter “Defining Text Modules” and chapter “Using Text Modules”.
    • Property
      You can insert certain property values as updatable DocProperties.
    • Plain Text Module
      You can insert available text modules unformatted.
    • Formatted Text Module
      You can insert available text modules formatted.
    • Text Module Placeholder
      You can insert text module placeholders in templates.
    • Linked Text Module
      Inserts a linked text module.
  • Remove Text Module
    Removes the selected text module.
  • Modify Text Module
    Allows the text module to be changed in the context of the current document (if the user is authorized to do so). Text modules that are marked for modification are no longer updated automatically.
  • Reset Text Modules
    Allows to reset changes of the focused text module or all text modules. The current, released content of the text modules is taken over and the text modules are automatically updated again in the future.
  • Dissolve Text Modules
    Allows you to dissolve the focused text module or all text modules (change rights required). The current content of the text modules, which may have been changed in the context of the document, is taken over as continuous text and the links are removed.
  • Enable Fields/Insert Field
    You can insert certain property values as updatable fields. If you change the value of an editable field in the Word document, the changed value is taken over into the property.
    Note: The “Insert Field” > “Refresh Values” menu command can be used to refresh the field values without having to close the document.
  • Replace Text Module Placeholder
    You can replace the existing text module placeholders of the document with the contents of the text modules.
  • Context (Domain and User Account)
    For documents that have not been opened via the Fabasoft Cloud, the context for the buttons can be selected. If you change the context in Microsoft Office, the context is also changed in the Fabasoft Cloud Client and vice versa.

Note:

  • If the “Fabasoft Cloud” tab is not displayed, ensure that the COM add-ins “Fabasoft Cloud Domain Hot-Switch” and “Fabasoft Cloud Word Extension” are enabled in Microsoft Word (“File” tab > “Options” > “Add-ins”).
  • In Microsoft PowerPoint and Microsoft Excel, the “Open”, “Upload” and “Register” buttons are available on the “Fabasoft Cloud” tab.

Fields

The following property types can be edited in the Word document:

  • Integer
  • String (also multi-line)
  • Date
  • Date and time
  • Boolean
  • Enumeration

The other property types are displayed as read-only fields.

Note:

  • The short date format defined in the operating system is used for date fields.
  • When saving the content, the fields in the PDF view are updated automatically, regardless of whether the PDF view is generated on the server or on the client.
  • On the “Content” tab, in the Update PDF Content on Metadata Change field you can define whether the PDF view is newly generated on the server when the metadata of the object is changed. This way, fields that refer to the metadata of the document are displayed with current values.
  • When importing a Microsoft Word document that already has metadata embedded as fields, the field values are stored in the properties of the Word object. If metadata of existing objects would change (e.g. when replacing the document), a dialog allows you to specify which field values should be stored.

User-Defined Properties as Fields

When you add a user-defined form to a Word document, you can insert your defined properties as fields in the Word document.

Microsoft Word for the WebPermanent link for this heading

To use the integration in Microsoft Word for the web, you must add the Office add-in “Fabasoft Cloud” from the Microsoft Store to Microsoft Word for the web (“Insert” menu > “Add-ins” > “Office Store” > “Fabasoft Cloud”). The “Fabasoft Cloud” area can be opened via the Cloud ribbon button.

Note: In the organization policies, the Value for SameSite Attribute of Session Cookie must be set to “None” to be able to use the integration.

When using Microsoft Word for the web, the following functionality is available.

Buttons

You can perform actions in the Fabasoft Cloud directly from Microsoft Word for the web. The “Fabasoft Cloud” area offers the corresponding actions depending on the context.

  • Send Link
    You can create an e-mail draft with a link to the document in the Fabasoft Cloud.
  • Show in Web
    Shows the document in the web client.
  • Insert Text
    • Plain Text Module
      You can insert available text modules unformatted.
    • Text Module Placeholder
      You can insert text module placeholders in templates.
  • Login/Logout
    You can log out and log in if needed.

Microsoft Word for MacPermanent link for this heading

To use the integration in Microsoft Word for Mac, the Fabasoft Cloud Client must be installed and you must add the Office add-in “Fabasoft Cloud” from the Microsoft Store to Microsoft Word for Mac (“Insert” menu > “Add-ins” > “Office Store” > “Fabasoft Cloud”). The “Fabasoft Cloud” area can be opened via the Cloud ribbon button.

When using Microsoft Word for Mac, the following functionality is available.

Buttons

You can perform actions in the Fabasoft Cloud directly from Microsoft Word for Mac. The “Fabasoft Cloud” area offers the corresponding actions depending on the context.

  • Send Link
    You can create an e-mail draft with a link to the document in the Fabasoft Cloud.
  • Show in Web
    Shows the document in the web client.
  • Insert Text
    Note: For more information on text modules, see chapter “Defining Text Modules” and chapter “Using Text Modules”.
    • Property
      You can insert certain property values as DocProperties. These must be updated manually.
    • Plain Text Module
      You can insert available text modules unformatted.
    • Formatted Text Module
      You can insert available text modules formatted.
    • Text Module Placeholder
      You can insert text module placeholders in templates.
    • Linked Text Module
      Inserts a linked text module.
  • Remove Text Module
    Removes the selected text module.
  • Modify Text Module
    Allows the text module to be changed in the context of the current document (if the user is authorized to do so). Text modules that are marked for modification are no longer updated automatically.
  • Reset Text Modules
    Allows to reset changes of the focused text module or all text modules. The current, released content of the text modules is taken over and the text modules are automatically updated again in the future.
  • Dissolve Text Modules
    Allows you to dissolve the focused text module or all text modules (change rights required). The current content of the text modules, which may have been changed in the context of the document, is taken over as continuous text and the links are removed.
  • Insert Field
    You can insert certain property values as updatable fields.
  • Replace Text Module Placeholder
    You can replace the existing text module placeholders of the document with the contents of the text modules.
  • Login/Logout
    To use the functionality, you need to log in to the Fabasoft Cloud for each newly opened document due to technical restrictions.

Integration in Microsoft OutlookPermanent link for this heading

The integration in Microsoft Outlook gives you the following options.

Note: The “Fabasoft Cloud” group is only available if the “Fabasoft Cloud Outlook Extension” add-in (“File” > “Options” > “Add-ins”) is enabled.

Display Cloud Area

On the “Start” tab, in the “Fabasoft Cloud” group, you can use the “Home” or “Worklist” button to display your own task area in Microsoft Outlook. This gives you direct access to your home area or worklist.

Upload E-Mails

On the “Start” tab, in the “Fabasoft Cloud” group, you can use the “Upload E-Mail” button to import the selected e-mails in a Teamroom or folder. Alternatively, you can use the “Fabasoft Cloud” > “Upload E-Mail” context menu command.

Note:

  • When choosing the folder using the “Choose Folder” button, you can also create a new Teamroom or folder.
  • When uploading encrypted e-mails, you can decide whether to import the e-mail unencrypted, for example, to make it readable by other team members. Encrypted e-mail attachments cannot be decrypted.

Register

On the “Start” tab, in the “Fabasoft Cloud” group, you can use the “Register” button to register the selected e-mails for example as digital assets. Alternatively, you can use the “Fabasoft Cloud” > “Register” context menu command.

Replace Attachments With Links

When you compose an e-mail, you can upload attachments directly to the Fabasoft Cloud and replace them with links. To do so, the “Replace Attachments With Links” button is available on the “Message” tab.

To replace attachments with links, proceed as follows:

  1. Compose an e-mail with attachments.
  2. Place the cursor at the position where you want to insert the links.
  3. Click the “Replace Attachments With Links” button.
  4. In the Folder field, select a Teamroom or folder where you want to store the attachments.
    Alternatively, by clicking the “Choose Folder” button, you can navigate to the desired folder or create a new folder or Teamroom. The e-mail recipients are added to the newly created Teamroom with read access rights (can still be adjusted manually).
  5. Click the “Add as Link” button, if you want to insert links for cloud users.
    Click the “Add as Public Link” button, if you want to insert links that do not require authentication in the Fabasoft Cloud. The button is only available if the Teamroom allows the creation of public links.

The attachments will be uploaded to the Fabasoft Cloud and the links will be inserted in the e-mail.

Access Check

When you compose an e-mail, the “Check Access” button is available on the “Message” tab. This enables you to check whether the recipients have access to the cloud objects linked in the e-mail. You can perform the check manually using the “Check Now” button. Enable the “Always Check on Send” option to perform the check automatically.

Automatically Upload E-Mails

You can connect a folder in Microsoft Outlook to the Fabasoft Cloud using the corresponding context menu command. Thereby, you can specify the storage location for the e-mails in the Fabasoft Cloud.

E-mails that are stored in the folder manually or via a client-side rule are imported into the Fabasoft Cloud and moved to the wastebasket in Microsoft Outlook.

Note:

  • The e-mails must be stored directly in the folder and not in the subfolder with the connection information.
  • Server-side Outlook rules are not supported.

Contact Synchronization

You can synchronize contacts that you manage in the Fabasoft Cloud with Microsoft Outlook. The “Open Cloud Address Book” command is available in the context menu of the Fabasoft Cloud notification symbol. If you have not yet assigned a password for applications, you can generate one directly. Your address book list is added in Microsoft Outlook under “Contacts” and automatically kept synchronized. With the “Synchronize” context menu command of the Fabasoft Cloud notification symbol, you can also perform the synchronization manually.

If you use contact management, you can add contact rooms and address lists to the address book list via the “Add to Address Book List” context menu command. This means that these contacts are also available in Microsoft Outlook.

Note:

  • You can find your address book list under “Account menu (your user name)” > “Advanced Settings” > “Address Book”. Here you can manage your contacts and create additional address books.
  • Contacts can be synchronized from the Fabasoft Cloud to Microsoft Outlook and vice versa.

Options DialogPermanent link for this heading

The “Options” dialog of the Fabasoft Cloud Client offers the following configuration possibilities:

General

  • Account
    Displays the URL of the current cloud installation. Use the “Reset” button to delete all local account settings (including the Cloud Folder).
    Note: If you click “fully reset” in the following dialog, you can reset all accounts and directories without checking for local changes. Local changes will be lost.
  • Cloud Folder
    Displays the base directory of the Cloud Folder in your file system.
    • Remove Folder
      If you no longer require the synchronization, you can remove the Cloud Folder from the file system by clicking the “Remove Folder” button. This does not affect the objects in the Fabasoft Cloud, but not yet synchronized changes in the file system are lost.
    • Select Folder
      Select a new base folder.
      Note: The button is only available, if you have removed the current base folder beforehand via the “Remove Folder” button.
    • Offline
      Select this option to turn off the synchronization temporarily (e.g. to avoid roaming charges).
  • Download Folder
    You can define the download folder for downloading multiple documents or folder structures.
    • Use Default
      The default download folder of the system is used.
  • Proxy Server
    • Proxy Settings
      Opens the proxy settings of the operating system.
    • Automatic Proxy Login
      Defines whether stored proxy credentials (user name and password) are automatically used for proxy login. This means that if your proxy requires authentication using a user name and password, you only need to enter the credentials once.
  • Run Fabasoft Cloud Client on System Startup
    Defines whether the Fabasoft Cloud Client is started automatically when booting the operating system.

More Options

The “More Options” button takes you to the user-specific settings in the Fabasoft Cloud. The default settings are managed by your organization administrator. If necessary, you can apply these via the “Apply Organizational Settings” button.

  • Consider in the Web Browser Status
    Defines whether errors are displayed in the web browser status.
  • Allow to Open Web Client
    Defines whether the corresponding context menu item is displayed.
  • Allow to Open Network Drive
    Defines whether the corresponding context menu item is displayed.
  • Allow Contact Synchronization
    Defines whether the corresponding context menu item is displayed.
  • Allow to Open Calendar (Apple macOS Only)
    Defines whether the corresponding context menu item is displayed.
  • Allow to Open Address Book (Apple macOS Only)
    Defines whether the corresponding context menu item is displayed.
  • Synchronization Mode
    Defines the allowed Cloud Folder synchronization types.
  • Allow LAN Synchronization
    Use LAN synchronization to achieve a significant reduction in the required internet bandwidth and a significantly increased synchronization speed. When data in the Fabasoft Cloud has changed, all Cloud Folders in the local network are contacted first, whether the changed data is already available locally. If this is the case, the data is synchronized over the LAN and not over the internet.
  • Trusted Networks for LAN Synchronization
    If no network is configured, LAN synchronization is possible on Microsoft Windows in all private networks and on Apple macOS in all networks.
    If one or more networks are configured, LAN synchronization is only enabled in these networks (connection to the Fabasoft Cloud must be possible). Define one IPv4 address or IPv4 address range per line (in CIDR notation, e.g. 198.51.100.0/24).
  • Contents (Microsoft Windows only)
    If you generate a PDF view by default, you still have the option of disabling this option in individual cases when uploading in order to achieve better performance.
    • Generate PDF Preview on the Workstation (Unencrypted Documents)
      You have the option that the PDF view of Office documents is generated locally using Microsoft Office. This has the advantage that the mapping between the Office document and the PDF document is much better than converting the PDF document with LibreOffice on the cloud server.
    • Generate PDF Preview on the Workstation (Encrypted Documents)
      Local generation allows PDF views of Office documents that are encrypted with Fabasoft Secomo (full end-to-end encryption is ensured). The PDF views are transferred to the server encrypted as the documents themselves, and can only be decrypted by users who are authorized in the encrypted Teamroom.
    • Generate Thumbnails Form the PDF Preview on the Workstation (Encrypted Documents)
      Local generation allows thumbnails of Office documents that are encrypted with Fabasoft Secomo.

Bandwidth

The settings apply globally to the device.

  • Download Speed
    To limit the download speed for synchronizing, you can specify the maximum bandwidth in kilobytes per second.
  • Upload Speed
    To limit the upload speed for synchronizing, you can specify the maximum bandwidth in kilobytes per second.

Certificates (only Ubuntu)

When using a certificate-based authentication under Ubuntu the client certificates have to be stored in the Fabasoft Client.

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