Magazines

Magazines can be created within workrooms. These are also considered “rooms” in the context of Fabasphere AI Core and allow for different permissions than the workrooms in which they are contained. Using the “Create Magazine” action, you can create a new magazine within a workroom if you have the “Editor-in-Chief” or “Full Access” roles.  
Each magazine within a workroom has its own dashboard. Here you will find a calendar filtered to show the dates for this magazine, as well as entry points to topics, contents, and assets for this magazine. What makes magazines special is that you can create and edit issues here. Each magazine also has an archive for past issues.

Issues

In a magazine, you can create specific issues of that magazine, where the layouts, content, and media assets of that issue can be planned and organized using a page layout and a structure tree.
Within the magazine, users with the roles “Editor,” “Editor-in-Chief,” and “All Rights” can create new issues.
From a magazine’s dashboard, you can navigate to a specific issue via the “Issues” list. An issue describes the structure of content and consists of individual components. It is designed for print media, which are finalized in a layout plan using layout templates, text, and images.

Create Issues

Standard Issues can be automatically generated based on the issue type and templates. To create a new issue, follow these steps:

1. Navigate to the magazine dashboard where you want to create an issue.
2. Select the "Create Issue" action in the toolbar.
3. Select whether you want to create an issue from a template or from an issue type.
   Note: Like other objects, issues can also be saved as templates (Context menu > Tools > Add to Template Collection). This allows you to easily reuse predefined structures.
4. Specify the following metadata:
   • Name
     Defines the name of the issue and is pre-filled by the system.
   • Issue Type
     Defines the issue type, which specifies the components that make up the issue and how it can be published.
   • Issue Number
     Defines the issue number.
   • Year
     Defines the year of the issue.
   • Editorial Deadline
     Allows you to set the editorial deadline, which is displayed in the calendar.
   • Description
     Allows you to specify a description for the issue.
   • Publication date
     Allows you to set the publication date, which is displayed in the calendar.
   • Title
     Defines the cover story for this issue
   • Number of Pages
     Defines the planned number of pages for this issue.
   • ISSN
     Defines the ISSN for this issue.
   • "Dates" tab
     In the Dates tab, you can enter additional dates relevant to this issue, which will be displayed in the calendar.
5. Click "Next."

Note: Since users must select an issue type when creating an issue, the preconfiguration of at least one issue type is a necessary prerequisite. For more information on this, see the administration help.

Working with Layout Planning

Navigate to your issue and ensure that you are at the root or top level in the structure tree. The issue is now displayed in the layout planning view in the content area. The individual pages of your product are displayed with page numbers, grouped by components. If you work with sections or statuses, these are displayed as (colored) bars above or below the page preview.

You can edit your issue directly in Layout Planning. The following features are available to you in Layout Planning:

• Add blank pages
  Clicking the “Plus” icon inserts a blank page within the component.
• Add layout template
  By double-clicking on a blank page, you can add a preconfigured layout template to it.

Note: The layout planning view adapts to the selected level of the structure tree. For example, if you last clicked on the issue name, the entire issue is displayed. If you selected a component or section, the view is filtered to show its contents. If, on the other hand, you last clicked on a layout template or page, its PDF preview is displayed.

Working with Structure Planning

The structure tree is a hierarchical representation of your issue. You can navigate the issue by left-clicking on an element in the structure tree. Depending on the selected element, the layout view or PDF preview in the content area, as well as the actions available in the toolbar, are adapted to the current context.

The following features are available to you within the structure planning:

• Structure
  You can display the structure tree for the issue. You can hide it using the close icon (X) in the structure tree column.
• Time Travel
  You can view the issue at specific points in the past. Note: For more information on time travel, see the Fabasphere AI Core user guide in the “Time Travel”: new window chapter.
• Properties
  You can view and edit the product’s metadata.
• Publish
  Once you have finished planning your issue, you can start publishing it here. To do so, select a Deployment Format in the dialog box and confirm by clicking “Publish.”
• Publish (Partial)
  Once you have completed a print component, a section, or a single layout, you can start a partial publication here. To do this, select a Deployment Format in the dialog box and confirm by clicking "Publish."
• Add Predefined Components
  If the standard components predefined by the issue type are not sufficient for your needs, you can add additional components.
  Note: You can only choose from the standard components and additional components defined in the issue type.
• Add a Layout Template
  You can add additional layout templates to components.
• Update Preview
  Generates a current preview of a layout via the InDesign server and updates page numbers and trim areas if necessary.
• Add Section – Rubrics
  To further structure an issue, you can “Add Sections” in components. In the corresponding dialog, you can name the section and assign a rubric.
  Note: Rubrics can be used to identify sequences of pages that are logically or thematically related. Rubrics are managed by administrators in the configuration.
• Add Empty Page
  You can add a blank page. If you perform this action via the context menu on a layout in the structure tree, the page is inserted immediately after it.  
• Cut / Copy / Paste
  You can cut or copy the selected element or the underlying subtree and paste it elsewhere in the same or a different structure tree.
• Delete
  You can delete the selected element.
• Send Link
  Send a link to the selected elements using your local email client.
• Properties
  You can view and edit the metadata of the selected item.
• Edit
  Depending on the file format, you can "Edit" structure tree elements directly in the web browser or in your preferred local desktop application. For example, you can edit layout templates in your local InDesign desktop application. The installed Fabasphere Client automatically triggers an update of the version every time you save. Contents, on the other hand, can be edited directly in the web browser using the Xeditor.
• Read
  Depending on the file type, users can view structure tree elements in the browser or in the local desktop application without the ability to modify them (see Edit).
• Download
  You can “Download” structure tree elements for viewing and editing without automatic synchronization via the Fabasphere Client. The downloaded file is saved in the download folder—which is defined in your browser settings.
• Upload
  You can overwrite elements in the structure tree with files from your local file system using the Upload function.
• Swap with Predecessor/Successor
  You can rearrange and reorder elements in the tree structure. “Swap with predecessor” or “Swap with successor” allows you to swap an element with the preceding or following element at the same level of the structure tree, thereby changing the order of components in an issue or the layout templates within a component
• Expand/Collapse All
  For better orientation, you can collapse or expand the hierarchical tree elements (e.g., completed chapters).
• Find Entry
  To quickly find an element in the structure tree, you don’t have to expand all elements of the tree structure and search through them manually; instead, you can use the built-in search function. Here, you can use * as a wildcard.  
• Add Tags
  You can use the tagging function to add keywords to individual components.
• Add Content
  You can search the system for Xeditor and Word documents as well as images and add them to the layout template.
• Update Content
  The content is always used in the version it had in the structure tree at the time it was added. To update it, you can use this action for a single piece of content or the entire structure tree (at the top level).
• Remove Assignment
  You can also remove added assets.
• Place Content
  After adding content and/or images to the layout template, you can write them to the template using the “Place Content” action, thereby triggering Adobe InDesign production.
• Rewrite XML
  After editing placed text locally in InDesign, you can write it back to the content. Unlike images, where changes are automatically written back, this must be initiated manually for contents.
• Start New Process - Status
  In the "Tools" submenu, you can use "Start New Process" for elements in the structure tree. In the corresponding dialog, you can choose between ad-hoc processes and predefined BPMN processes. If a status change has been linked to the completion of tasks in the configuration for the selected process, the current status is displayed as a colored bar below the corresponding layout template, depending on the process progress. You can find more details about statuses in the administration help.

Notes:

• The available functions depend on the element selected in the structure tree and its object class.
• You can find the actions in the toolbar of the selected element or in its context menu.
• Components in the structure tree may be marked with a warning icon. In this case, the maximum or minimum number of pages for the component has been exceeded or not met.

Moving layouts and blank pages can cause a discrepancy between the preview displayed and the actual page number and page area. An icon in the structure tree will alert you to this. You can resolve this by editing the layout locally in InDesign or by using the "Refresh Preview" action.

Publishing Issues

To create a publication for an issue, proceed as follows:

1. Navigate to the desired issue.
2. Click the "Publications" > "Publish" action.

A new publication is created.

The created publication is stored in the "Publications" tab.

Notes:

This action is only available if a Deployment Format has been assigned to the issue type used in the configuration

Contents

Within an issue, the "Contents" tab is available. Here you can view a list of all contents already assigned to this issue. While in this list, you can also assign new contents by using the "Add Print Article" or "Create New Print Article" actions to select the appropriate content from the system or create a new one.