Workrooms

Workrooms are used for the structured management of digital content and for defining access rights to enable effective collaboration.

You can create your content within workrooms and use multiple, parallel workrooms to control access rights in a granular manner. Workrooms have their own dashboard that grants you access to all magazines, topics, contents, and assets stored in that workroom.

Relationship Between Workrooms and Fabasphere Teamrooms

Workrooms are based on the concept of Fabasphere Teamrooms and therefore feature their functionalities and configuration options. The scope of Teamrooms’ features is described in detail in the general Fabasphere AI Core user guide in the chapter “Collaboration with: new window Teamrooms” and includes, among other things, the following functionalities:

• Creating and structuring Teamrooms.
• Creating, editing, organizing, and more with documents in Teamrooms.
• Granular definition of access rights on a user and team/role basis.

Settings

In addition to the Teamrooms settings, the settings described below are available for workrooms. To configure these, navigate to the relevant workroom and select the “Settings” action in the toolbar.

"Default Values" tab

• Default thesaurus for new terms
  If a default thesaurus is specified, new terms can be created directly during indexing.
• Default Categories
  When an object is created, the specified category is assigned according to the defined object class. In the "Apply to" field, you can specify whether the setting applies to instances, templates, or both.

Note: Here, for example, you can store a metadata form created in the configuration for new assets in this workroom. This is then available as an additional tab for all newly created/uploaded assets of the selected object class for this workroom.

• Standard Processes
  When an object is created, the specified process is assigned to the defined object class or category. In the Apply to field, you can specify whether the setting applies to instances, templates, or both.
• Note: Here, for example, you can define a standard BPMN process modeled in the configuration for the asset repository. This process is automatically started as soon as an object of the selected object class is created or uploaded to the corresponding asset repository.
• Additional Standard Background Tasks
  When an object is created, the specified background tasks are assigned.

Notes:

• The default properties override or extend the specifications in the configuration.
• To assign default values (e.g., processes or metadata forms), these must first be created by administrators in the configuration and approved for use.
• Additional settings for workrooms, which are also available for Teamrooms, such as security settings, can be found in the general Fabasphere AI Core user guide.