2018 June Release

Scope of Services - Fabasoft Cloud EnterprisePermanent link for this heading

The edition “Fabasoft Cloud Enterprise” contains the full scope of services of the edition “Fabasoft Cloud Professional” and offers the following advantages.

Use Case

Description

Log in

Users can log in with user name and password, Digital ID, client certificates, SAML 2.0 or AD FS (Microsoft Active Directory Federation Services).

For two-factor authentication mobile PIN (SMS), e-mail PIN and one-time password with RADIUS server are available.

Workflow

The workflow enables the digital mapping and running of your business processes.

Modelling processes with BPMN 2.0

With a graphical process editor you can model business processes based on BPMN 2.0 (Business Process Model and Notation).

With the workflow engine the modeled business processes can be executed digitally.

Process statistics

To obtain an overview of the running processes, several process statistics are available that illuminate the individual aspects of process execution.

Mobile workflow access

The Fabasoft Cloud Worklist app for iOS enables the convenient execution of working steps on the iPhone or iPad.

Signing documents digitally

Documents can be signed digitally with an organization certificate.

Note: For this functionality Secomo is required. Secomo must be purchased separately.

Classifying documents

In conjunction with Mindbreeze InSpire, documents can be automatically classified and metadata can be extracted.

Note: The classification and metadata extraction is provided by Mindbreeze InSpire. This appliance must be purchased separately.

Follow-ups

Users can define follow-ups for documents. Upon reaching the follow-up date, an e-mail is sent or a process is started.

Transfer Teamrooms

Teamrooms together with the folder structures and documents can be transferred from Fabasoft Folio, the Fabasoft eGov-Suite and the Fabasoft Private Cloud to the Fabasoft Cloud in order to continue working with another team. After completion of the project, the results can be retracted.

Teamrooms can also be transferred to another cloud location.

Publish Teamrooms

Teamrooms together with the folder structures and documents can be published from Fabasoft Folio, the Fabasoft eGov-Suite and the Fabasoft Private Cloud to the Fabasoft Cloud. Published Teamrooms can only be read; changes can be re-published.

Teamrooms can also be published to another cloud location.

Contact management

The contact management allows you to create and manage contacts in contact rooms. Based on user-defined criteria you can specify address lists that can be exported for sending newsletters, for example.

Digital asset management

The digital asset management provides advanced management capabilities for multi-media content.

Auditing

With the auditing functionality, accesses to objects are logged. Not only changes of properties are displayed, but also when and by whom an object was read.

User-defined forms

Starting from a graphical form editor additional metadata can be added to objects.

Digital Asset ManagementPermanent link for this heading

The digital asset management (DAM) provides advanced management capabilities for multi-media content.

Use Case

Description

Dashboard

The digital asset management dashboard is the access point to the digital asset management for end users. When a user receives access rights on an asset shelf, a dashboard is automatically created and placed on the user’s “Home”. Removing a user's rights will also remove the dashboard.

DAM configuration

In the DAM configuration, download formats, categories, user-defined forms, BPMN processes, thesauri, available optional fields, general settings and app users can be defined.

Asset shelf

Asset shelves are used to manage the digital content and to define the access rights. Folders can be used to sub-structure the asset shelf.

External area

External areas can be defined in asset shelves. The access rights are taken over from the superordinate asset shelf and can be extended. This makes it easy to collaborate closely, for example, with external graphic design agencies.

Asset

Assets are digital content such as images, documents or videos. In addition to the content, metadata is also stored for the asset. In particular, license information can be stored.

Registering assets

Assets that have not yet been assigned to an asset shelf can be registered to an asset shelf. During the registration, metadata can be defined. Metadata that can be extracted from the asset (e.g. Exif) is automatically taken over.

Converting assets

You can convert video files to MP4, OGV or WEBM. For audio files, MP3 and OGG are available. The conversion runs in the background.

Downloading assets

When downloading an asset, the download format can be selected. The formats defined in the DAM configuration, which are suitable for the type of the asset and which are allowed to use, are offered as download formats.

Tagging assets

User-defined terms can be used to tag assets.

Public links to assets

Download formats can also be defined for public links (accessible without account).

Using transfer collections

Transfer collections are used to collect assets from different folders and shelves and make them available as a public link.

Inbox

In an inbox, rules for the processing of incoming assets can be defined. A rule consists of conditions and actions.

Form inbox

The form inbox allows uploading assets to the Fabasoft Cloud using an HTML form on an arbitrary website. This makes it easy to collaborate loosely, for example, with external graphic design agencies.