The edition “Fabasoft Cloud Enterprise” contains the full scope of services of the edition “Fabasoft Cloud Professional” and offers the following advantages.
Users can log in with user name and password, Digital ID, client certificates, SAML 2.0 or AD FS (Microsoft Active Directory Federation Services).
For two-factor authentication mobile PIN (SMS), e-mail PIN and one-time password with RADIUS server are available.
The workflow enables the digital mapping and running of your business processes.
Modelling processes with BPMN 2.0
With a graphical process editor you can model business processes based on BPMN 2.0 (Business Process Model and Notation).
With the workflow engine the modeled business processes can be executed digitally.
To obtain an overview of the running processes, several process statistics are available that illuminate the individual aspects of process execution.
Mobile workflow access
The Fabasoft Cloud Worklist app for iOS enables the convenient execution of working steps on the iPhone or iPad.
Signing documents digitally
Documents can be signed digitally with an organization certificate.
Note: For this functionality Fabasoft Secomo is required. Fabasoft Secomo must be purchased separately.
In conjunction with Mindbreeze InSpire, documents can be automatically classified and metadata can be extracted.
Note: The classification and metadata extraction is provided by Mindbreeze InSpire. This appliance must be purchased separately.
Users can define follow-ups for documents. Upon reaching the follow-up date, an e-mail is sent or a process is started.
Teamrooms together with the folder structures and documents can be transferred from Fabasoft Folio, the Fabasoft eGov-Suite and the Fabasoft Private Cloud to the Fabasoft Cloud in order to continue working with another team. After completion of the project, the results can be retracted.
Teamrooms can also be transferred to another data location.
Teamrooms together with the folder structures and documents can be published from Fabasoft Folio, the Fabasoft eGov-Suite and the Fabasoft Private Cloud to the Fabasoft Cloud. Published Teamrooms can only be read; changes can be re-published.
Teamrooms can also be published to another data location.
The contact management allows you to create and manage contacts in contact rooms. Based on user-defined criteria you can specify address lists that can be exported for sending newsletters, for example.
Digital asset management
The digital asset management provides advanced management capabilities for multi-media content.
With the auditing functionality, accesses to objects are logged. Not only changes of properties are displayed, but also when and by whom an object was read.
Starting from a graphical form editor additional metadata can be added to objects.
The digital asset management (DAM) provides advanced management capabilities for multi-media content.
The digital asset management dashboard is the access point to the digital asset management for end users. When a user receives access rights on an asset shelf, a dashboard is automatically created and placed on the user’s “Home”. Removing a user's rights will also remove the dashboard.
In the DAM configuration, download formats, categories, user-defined forms, BPMN processes, thesauri, available optional fields, general settings and app users can be defined.
When registering images, location information can be determined from the GPS coordinates.
Assets can be directly imported from Adobe Stock.
The prerequisite for establishing the connection to Adobe Stock is a valid “Adobe Stock API Application”.
Asset shelves are used to manage the digital content and to define the access rights. Folders can be used to sub-structure the asset shelf.
External areas can be defined in asset shelves. The access rights are taken over from the superordinate asset shelf and can be extended. This makes it easy to collaborate closely, for example, with external graphic design agencies.
Assets are digital content such as images, documents or videos. In addition to the content, metadata is also stored for the asset. In particular, license information can be stored.
Registering or re-registering assets
Assets that have not yet been assigned to an asset shelf can be registered to an asset shelf. During the registration, metadata can be defined. Metadata that can be extracted from the asset (e.g. Exif) is automatically taken over.
You can convert video files to MP4, OGV or WEBM. For audio files, MP3 and OGG are available. The conversion runs in the background.
When downloading an asset, the download format can be selected. The formats defined in the DAM configuration, which are suitable for the type of the asset and which are allowed to use, are offered as download formats.
User-defined terms can be used to tag assets.
Public links to assets
Download formats can also be defined for public links (accessible without account).
Using transfer collections
Transfer collections are used to collect assets from different folders and shelves and make them available as a public link.
The Fabasoft Cloud Client offers an extension for Adobe Illustrator CC, Adobe InDesign CC and Adobe Photoshop CC to directly access the digital asset management of the Fabasoft Cloud.
In an inbox, rules for the processing of incoming assets can be defined. A rule consists of conditions and actions.
The form inbox allows uploading assets to the Fabasoft Cloud using an HTML form on an arbitrary website. This makes it easy to collaborate loosely, for example, with external graphic design agencies.