Find out more about new features and improvements in the Fabasoft Cloud 2018 June Release.
You can generate an excerpt that contains only your personal data (contact data) stored in the user administration of the Fabasoft Cloud. Please note that Fabasoft Cloud organizations manage their data themselves (user data) and that further personal data may appear in it. Personal data in user data cannot be contained in this information.
To do so, click “My Personal Data” in the account menu (your user name). Switch to the “Data Protection” tab and click the “Generate Personal Data Information” button.
Preview images can be displayed for Microsoft Office documents and PDF documents in encrypted Teamrooms, if the corresponding options are enabled in the Fabasoft Cloud Client (on the “Contents” tab in the Encrypted Documents field). In addition, Microsoft Office and GPL Ghostscript must be installed on the client. End-to-end encryption is also guaranteed for the preview images.
The following new features will assist you in managing your organization.
The membership administration of your cloud organization has been completely revised and simplified. Especially in organizations with a large number of members, you benefit from more efficient administrative processes.
The administration of members, external members, teams, organizational units and external organizations follows a uniform scheme. This allows you to quickly find your way around all areas of membership administration.
Lists in the Membership Administration
Lists provide an easy way to perform operations on multiple users simultaneously.
Context Menu Commands
The context menu commands for user administration are not only available in organization management, but in every list of users (for example, team tool of a Teamroom). This allows you to make the desired changes without detours.
The available actions are even more specifically adapted to the respective context.
The properties of users have been grouped thematically to provide an improved overview.
In the “Add Members” dialog, existing users can be added or new users can be created. An assignment to teams or organizational units is also possible in one step.
In addition, an edition and apps can be assigned directly to new users and an invitation can be sent.
The users provide following state information:
Members can be invited by e-mail. The following predefined recipient groups enable the efficient selection of recipients:
The “Exclude Member” context menu command can be used to terminate the membership for several members together and define a successor.
In the “Add external members” dialog, existing users can be added or new users can be created. An assignment to external organizations or teams is also possible in one step.
The import, invitation and termination of the external membership work in the same way as the use cases for members.
When you create a team, you can add existing users or create new users in one step. If the e-mail domain of the new user matches that of the organization, the user becomes an organization member or, otherwise, an external member. You can also assign an edition and send an invitation.
The dialog for creating organizational units has been revised. Only hierarchy levels that can be used in the current context are displayed. The head and members of the organizational unit can be defined directly (new users can also be created). The corresponding positions are created implicitly.
Like the membership management, the license management has been optimized, particularly with regard to organizations with a large number of members.
The “License Administration” dashboard provides an overview of available or used licenses and storage quotas.
Editions and Apps
You can change the type of assignment using the “Use as Default”, “Do not Use as Default”, “Enable” and “Disable” context menu commands.
Navigate in the edition or app to view the list of licensed members. You can use the “Add Members” action to specify the members who are to have a license. You can use the “Remove License” context menu command to revoke the license.
Assign Editions and Apps
For members, you can use the “Assign Editions and Apps” context menu command to define the manually assignable licenses. If you select several members, you can make the assignment together.
If your cloud organization does not have all the necessary data stored, a message is shown in the welcome screen to enter the corresponding data.
In addition, you have the option of entering a URL for Data Protection Information on the “Data Protection” tab of the organization's properties. This URL is displayed on the registration form for invited users.
The automatic synchronization of the organizational structure or an automatic import of organization members can be carried out using an inbox and a CSV file.
To do so, create an inbox and specify in the rule the “Import Data (Asynchronous)” action. Select the target for the import and the type of import (e.g. members or organizational structure). You can download templates for the CSV files via the respective manual actions (e.g. “Import members” action of an organization).
The CSV files can be regularly placed in the inbox using WebDAV, for example.