2020 June Release

Fabasoft Cloud 2020 February ReleasePermanent link for this heading

Find out more about new features and improvements in the Fabasoft Cloud 2020 February Release.

Permanent LoginPermanent link for this heading

The permanent login is now also available on a device with Fabasoft Cloud Client installed.

For security reasons, a certificate is required to identify the devices used. The corresponding certificate authorities that are allowed to issue computer certificates must be defined in the organization policies.

Following certificates are used for identification:

  • Microsoft Windows
    “Local Computer” > “Personal” > “Certificates”
    CN of the certificate: local host name and domain name
  • Apple macOS
    Default keychain
    CN of the certificate: local host name and domain name
  • Ubuntu
    Network authentication certificate (802.1x)
    CN of the certificate: local host name

WorkflowPermanent link for this heading

The workflow provides following new features:

  • For tasks in BPMN processes, the following additional settings can be made on the “Extended” tab:
    • Ignore Completion
      Defines whether subsequent activities can be started although this activity has not yet been completed.
    • Disable Substitution
      Defines whether the activity may be executed by a substitute.
    • Escalation
      The defined escalation definition determines the escalation rules for this activity. If the standard escalation is used, a reminder e-mail is sent if the start or completion date is exceeded.
  • When the Display Activity Only if the Participant Has Access to Affected Object option is set, no warning is displayed when starting the process, if the activity goes to a team in which at least one user has rights to the affected object.
  • When you start a process and insert multiple activities, the last activity used remains prefilled. The “Take” button is highlighted for better visualization.
  • A started process can be deleted as long as no activity has been started. For this purpose, the “Delete” button is available on the "Processes" tab in the detailed view of the respective process for the object concerned.
  • You will be notified on the welcome screen when you have to perform activities as substitute (configurable under “Account menu (your user name)” > “Advanced Settings” > “Workflow”). In addition, hints are displayed in the worklist if your "To Do" list is empty, but there are activities in the substitution list.
  • In the personal workflow settings (“account menu (your user name)” > “Advanced Settings” > “Workflow” > “Personal Settings” > E-mail Notification for) you can also specify whether you want to be notified when you are set as a substitute for another user.
  • The new activities “Release and Close Documents” and “Close File” are available.

Purchase ManagementPermanent link for this heading

In purchase management, article groups can be closed and can therefore no longer be selected for new requirement requests. Additional access rights can also be defined on the article group.

Common ImprovementsPermanent link for this heading

  • The subject of imported e-mails is stored in an own property.
  • Outlook categories of imported e-mails are stored in an own property.
  • For annotated documents, the “Send” > “Send Commented PDF” context menu command is additionally available.
  • When sending an e-mail to team members, recipients can be filtered based on membership or registration status.
  • When importing a Microsoft Word document that already has metadata embedded as fields, the field values are stored in the properties of the Word object. If metadata of existing objects would change (e.g. when replacing the document), a dialog allows you to specify which field values should be stored.
  • When selecting terms for keywording, the corresponding main term is offered for selection for terms defined as synonyms only.
  • If fields are defined as mandatory fields in the digital asset management configuration, the “Show Invalid Assets” context menu command of the asset shelf can be used to generate an overview of assets with missing values in mandatory fields.
  • When filtering columns, a click on the filter symbol opens a dialog for adjusting the filter.

Organization ManagementPermanent link for this heading

The following new features will assist you in managing your organization.

  • As the owner or co-owner, you always have the right to access app configurations.
  • The validity period of the password for applications for the organization management can be defined as “Valid Until Revoked”.
  • Organization administrators can define members or external members as administrators for individual external organizations (via the “Define Administrators” action in the respective external organization). The corresponding external organizations are placed on “Home” of the administrators. Administrators can perform the following actions: add, invite and remove external members, terminate external memberships (only if the administrator is allowed to manage all external organizations in which the affected user is an external member), define certificate and RADIUS settings, edit properties of the external organization.
  • The e-mail standard text for invitations (members and external members) can be defined in the properties of the organization (“E-Mail Invitations” tab).
  • In the logo settings you can define your own logo for the header bar.
  • When you delete organizational units or positions, they are first placed in the wastebasket. There they can be permanently deleted or restored.